Job applicant Notice

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I am a Computacenter Job Applicant

Last updated: 1 October 2024

This Privacy Notice applies to the personal data that we collect during Computacenter job applications and this notice applies to all experience levels and applicants for both permanent and temporary positions, including contractors. We recommend that you read this Privacy Notice in full to ensure you are fully informed. Depending on how far you progress in the recruitment process will depend on the level of data that we will collect from you. If you only want to access a particular section of this Privacy Notice, then you can click on the relevant link below to jump to that section.

 

Section 1: Why does Computacenter process my personal data and what is the legal basis?

We use the personal information that we collect from and about you for a variety of purposes described in this notice or for purposes that we explain to you at the time we collect your information. Depending on our purpose for collecting your information, we rely on one of the following legal bases:

  • Contract – we require certain personal information in order to carry out our contractual duties and exercise our contractual rights;
  • Consent – in certain circumstances, we may ask for your consent (separately from any contract between us) before we collect, use, or disclose your personal information, in which case you can voluntarily choose to give or deny your consent without any negative consequences to you;
  • Legitimate interests – we may use or disclose your personal information for the legitimate interests of either Computacenter or a third party, but only when we are confident that your privacy rights will remain appropriately protected. If we rely on our (or a third party's) legitimate interests, these interests will normally be to operate, manage, administer our respective businesses effectively and properly. Where we require your data to pursue our legitimate interests, it will be in a way which is reasonable for you to expect as part of the running of our organisation and which does not materially affect your rights and freedoms. We have identified below what our legitimate interests are;
  • Legal obligation – there may be instances where we must process and retain your personal information to comply with laws or to fulfil certain legal obligations. For example, providing a safe place of work and avoiding unlawful discrimination;
  • Public interest – there may be instances where processing your data is necessary to perform a specific task in the public interest. In general, processing of your data will not be processed on this ground, but there may be some limited instances, for example, for diversity and inclusiveness monitoring purposes; or
  • Vital interests – although unlikely, it may be necessary to process your data to protect someone’s life. In general, we will not process your data on this ground but there may be rare occasions when we need to do so, for example, if we need to process personal information to save your life and administer emergency medical treatment.
The purpose/s Computacenter processes personal data forThe legal basis
To open and maintain applicant records and to communicate with you about the recruitment process.The legitimate interests of Computacenter, specifically managing job applications for positions within Computacenter.
To take steps prior to entering into a contract with you.
To conduct interviews with you and assess your application, including assessing your suitability for a role. To take steps prior to entering into a contract with you.
To verify your suitability for a role, where the nature of the role requires specific skills that are not easily ascertained through an interview alone. To take steps prior to entering into a contract with you.
Provide your details to third party psychometric test providers and assessment centres The legitimate interests of Computacenter, specifically assessing applications for positions with Computacenter
Conduct identity and background checks of your education and employment history to verify your education and employment history To take steps prior to entering into a contract with you
Conduct background checks with respect to information that is publicly available about you online, including your social media presence, new sources or company register information The legitimate interests of Computacenter, specifically assessing applications for positions with Computacenter
Verify suitability for a role, where the role requires additional background checks (e.g. disbarment or criminal record checks) The legitimate interests of Computacenter, specifically assessing applications for positions with Computacenter
Calculate proposed salary and assessing your eligibility for certain benefits To take steps to enter into a contract with you.
To determine your eligibility to work Legal obligation
Monitoring of diversity and equal opportunities Legal obligation
Ensuring appropriate accommodations are made for the recruitment process Legal obligation
Comply with legal and regulatory obligations to which we are subject, including your right to work. Legal obligation
Protect our legal rights, for example to defend claims against us and to conduct litigation to defend our interests The legitimate interests of Computacenter, specifically dealing with legal disputes involving you, or other employees, workers and contractors, including accidents at work.
Improve our recruitment process The legitimate interests of Computacenter, specifically reviewing and updating our application process.

 

Section 2: What personal data does Computacenter collect and where from?

The purpose/s Computacenter processes personal data for 

The categories of personal data concerned 

Source of the information 

To open and maintain applicant records and to communicate with you about the recruitment process. Contact Information such as your title, name, phone number, date of birth, home address and personal email address. Directly from you or via recruiters and other search agencies
To conduct interviews with you and assess your application, including assessing your suitability for a role. Job Application Information, Professional History, Educational History and Qualifications such as position applied for, previous roles, job description, responsibilities and assignments, years of service, qualifications and experience, compensation and salary data as volunteered by you, eligibility for and participation in benefit schemes and other information contained in your CV. Directly from you or via recruiters and other search agencies
To verify your suitability for a role, where the nature of the role requires specific skills that are not easily ascertained through an interview alone. Test result information Indirectly from you
Third party psychometric tests and assessments to establish your technical and non-technical skills relevant to the role Contact Information such as your title, name, and personal email address.
Test Results Information, such as results from psychometric tests undertaken by you.
Directly from you or via recruiters and other search agencies.

Psychometric test providers and assessment centres.
Conduct identity and background checks of your education and employment history to verify your education and employment history Name and contact details of your referees, References, Results of Reference Checks and Screening such as references from referees, verification of education and employment history. Directly from you or via recruiters and other search agencies
Conduct background checks with respect to information that is publicly available about you online, including your social media presence, new sources or company register information Publicly available information, including any social media profiles you use or other publicly available information about you online such as company listing directories. Third party platforms including social media platforms
Verify suitability for a role, where the role requires additional background checks (e.g. disbarment or criminal record checks) Nationality, Citizenship and Right to Work Information such as country of birth, government identification documents (including passports and residency permits) and, where relevant, visa and immigration information. Directly from you.
Calculate proposed salary and assessing your eligibility for certain benefits Interview Information such as comments and notes made by interviewers or other Computacenter employees in connection with your application. Directly from you and from interviewers or other Computacenter employees in connection with your application
To determine your eligibility to work Contact Information
Nationality, Citizenship and Right to Work Information
Identification Information
Directly from you
Monitoring of diversity and equal opportunities Equal Opportunity Information such as information relating to your gender, race, ethnicity, physical and mental conditions Directly from you.
Ensuring appropriate accommodations are made for the recruitment process Any other data provided by you in the course of the application process such as electronic communications with you in relation to the application process. Directly from you.
Comply with legal and regulatory obligations to which we are subject, including your right to work. Contact Information
Nationality, Citizenship and Right to Work Information
Identification Information
Directly from you
Protect our legal rights, for example to defend claims against us and to conduct litigation to defend our interests Any other information relevant or potentially relevant to a dispute or legal proceeding affecting us. Directly from you and from other parties including your and our legal representatives.
Improve our recruitment process Job Application Information, Professional History, Educational History and Qualifications Directly from you.

 

Section 3: Who does Computacenter share my personal data with? 

We may disclose your personal data to the following categories of recipients: 

Computacenter Group Companies

Where they provide data processing services related to the website (for example to support the delivery of, provide functionality on, or help to enhance the security of the website), or who otherwise process personal data for purposes that are described in this Privacy Notice or notified to you when we collect your personal data, Computacenter group companies may process your personal data. See ‘Our organisation’ for more information about the Computacenter Group Companies.

Approved Computacenter Third party services providers and partners

Where they provide data processing services to us (for example, to support the delivery of, provide functionality on, or help to enhance the security of the website), or who otherwise process personal data for purposes that are described in this Privacy Notice or notified to you when we collect your personal data, third party service providers and partners may process your personal data. The following table lists the main third party service providers we engage to process your personal data, the categories of services they provide, and the types of personal data they receive in order to provide us these services:

Priority Service Provider Name 

Service Provider Services 

Personal data 

The agency you registered with in relation to your application  Recruiters and other search agencies The only information we would share would a sub-set of the information provided to us (e.g. your name / candidate reference) and information relating to your suitability for the role, including whether Computacenter would or would not want to progress with your application.
The test providers and assessment centres we share your information with for the purposes of verifying your suitability for a role you applied for Psychometric test providers and assessment centres Identity and contact data such as your name, job title, email address and telephone number.
Name/s of social media platforms provided by you Third party platforms including social media platforms The only information we would share would a sub-set of the information provided to us (e.g. your name) for the purposes of searching the platform
Microsoft Ireland Operations Limited IT services As our collaboration system provider this would include all the applicable categories of data described in Section 2
Sap Deutschland SE & CO . KG IT services Contact Information such as your title, name, gender, phone number, date of birth, home address and personal email address. Job Application Information, Professional History, Educational History and Qualifications such as position applied for, previous roles, job description, responsibilities and assignments, years of service, qualifications and experience, compensation and salary data as volunteered by you, eligibility for and participation in benefit schemes and other information contained in your CV.
The test providers and assessment centres we share your information with for the purposes of verifying your suitability for a role you applied for 

 

Section 4: What other countries is my personal data transferred to? 

Where we transfer your personal data to countries and territories different from where you are located we shall ensure legal compliance for that transfer including applicable legal safeguards. 

Exporter of Personal Data 

Importer of Personal Data 

Description of Legal Safeguards 

Members of the Computacenter group of companies based in the EU  

Members of the Computacenter group of companies outside the European Economic Area (referred to as “third countries”) 

Standard Contractual Clauses unless an EU adequacy decision is in place 

 

Members of the Computacenter group of companies based in Switzerland 

Members of the Computacenter group of companies outside the European Economic Area (referred to as “third countries”) 

Standard Contractual Clauses unless a Swiss adequacy decision is in place 

 

Members of the Computacenter group of companies based in the UK 

Members of the Computacenter group of companies outside the European Economic Area (referred to as “third countries”) 

International Data Transfer Agreement unless a UK adequacy decision is in place 

Members of the Computacenter group of companies based in China 

Members of the Computacenter group of companies globally 

Standard Contractual Clauses 

Members of the Computacenter group based in Australia 

Members of the Computacenter group of companies globally 

Standard Contractual Clauses 

Members of the Computacenter group based in South Africa 

Members of the Computacenter group of companies globally 

Standard Contractual Clauses 

To obtain a copy of the applicable Standard Contractual Clauses see the contact details in Annex A – Our organisation

 

Section 5: How long does Computacenter keep my data personal data for? 

When we have no ongoing legitimate business need to retain your personal data we will either delete or anonymise it. We retain personal data we collect from you where we have an ongoing legitimate business need to do so and we have described the Computacenter retention periods below. In certain and rare circumstances, we will need to keep your information for legal reasons after our relationship has ended. For example: we keep your information when we have a legal obligation to do so (for example if a court order requires it, we will retain your data for longer than usual), to ensure you do not receive marketing correspondence where you have opted out of marketing we will retain your details in our marketing suppression list to ensure you do not receive further marketing correspondence from us, to deal with and resolve requests and complaints (for example, if there is an ongoing complaint with respect to the website or services), to protect individuals’ rights (for example, we will retain information about a data subject access request after the request is dealt with in case there is a subsequent complaint and the information is needed to demonstrate how the request was handled and for litigation or regulatory matters (for example we would retain your information if there was an ongoing legal claim and the information was relevant to the claim – this information would be retained until the legal claim has concluded).  

The purpose/s Computacenter processes personal data for 

How long we keep the data for 

Recruitment and the attraction of new talent directly, either through our websites and other Computacenter-owned channels or indirectly through our network of recruitment agencies Where you are a successful applicant and become a Computacenter employee we shall retain your applicant information in alignment with your employee information and you will be informed about that on starting your employment.
Where you are an unsuccessful candidate we shall keep your information for six months from decision unless you consent to become part of the Computacenter talent community in which case the period is two years.
Comply with legal and regulatory obligations to which we are subject, including our obligations to respond to your requests under data protection law According to the laws of the relevant jurisdictions. For specific information see the contact details in Annex A – Our organisation.
Protect our legal rights (including where necessary, to share information with law enforcement and others), for example to defend claims against us and to conduct litigation to defend our interests. According to the laws of the relevant jurisdictions. For specific information see the contact details in Annex A – Our organisation.

 

Section 6: Will this Privacy Notice be updated? 

We may update this Privacy Notice from time to time in response to changing legal, technical or business developments. When we update our Privacy Notice, we will take appropriate measures to inform you, consistent with the significance of the changes we make.  We will obtain your consent to any material Privacy Notice changes if and where this is required by applicable data protection laws. You can see when this Privacy Notice was last updated by checking the “last updated” date displayed at the top of this Privacy Notice.   

 

Section 7: How do I contact Computacenter?

The data controller of the website is Computacenter (UK) Ltd.  If you have any questions or concerns about our use of your personal information, please contact our data protection officer using the following details:  GDPR@computacenter.com


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